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Guides

Reply to a bill query

Bill queries are about trust. Itemise the charges and fix mistakes without delay.

Last reviewed

Pull up the bill

Open the invoice and the booking it covers.

Break it down

List each charge in plain words.

Check for errors

Look for duplicates and wrong rates.

Correct fast

Issue a credit or revised bill if wrong.

Explain if correct

Show why the charge applies.

Offer a payment option

Mention plans or a short extension.

Questions

What if the client disputes a correct charge?

Share the terms they agreed and offer a call.

Should we pause collections?

Yes, while the query is open.

Can the AI answer these?

It itemises the bill. A person approves credits.

Written by Flatdesk, a help desk for small support teams at one flat price per agent. Try it free for 14 days, no card.