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Answer a courtesy car request

Courtesy cars are limited and come with conditions. A clear reply sets expectations before the booking.

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State what is available

Say whether cars are limited and how they are allocated.

Explain who qualifies

List job types or booking lengths that include one.

List the conditions

Say licence, insurance and fuel rules.

Mention deposits

State any deposit or excess.

Confirm timing

Say how the handover works on drop-off.

Offer alternatives

Suggest a taxi credit or a lift if none is free.

Questions

Do we have to offer a courtesy car?

No. Say clearly what your policy is.

What about damage to the car?

State the excess and insurance terms up front.

Can the AI answer these?

It shares your policy. A person confirms availability.

Written by Flatdesk, a help desk for small support teams at one flat price per agent. Try it free for 14 days, no card.