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Support during a product launch: prepare for the spike

A launch brings a burst of new users and new questions at once. Teams that prepare a few things in advance handle it calmly. Teams that do not spend the week catching up.

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Forecast a range, not a number

Look at the ticket volume after your last release or campaign and scale it for the size of this one. Plan for a low, expected and high case so the high case does not surprise you.

Write the replies before launch day

Draft saved replies and help articles for the questions you can already predict: pricing, how to switch, what changed. Have someone outside the launch team read them for clarity.

Plan the staffing for the first days

Schedule extra coverage for the first two or three days and keep the rest of the team free of other deadlines. Decide in advance who covers if volume is higher than the high case.

Set up a way to spot new problems

Create a launch tag and ask everyone to apply it. If a new issue appears, a lead should be able to see it within the hour, not at the end of the week.

Tell customers what to expect

If you will be slower than usual, say so in your auto-reply and on the contact page. People forgive a stated delay far more readily than silence.

Review after the first week

Look at volume, response times and the top issues, and update your articles and replies. Write down what you would change before the next launch while it is fresh.

Questions

How many extra tickets should I plan for at launch?

Use your own history. Compare ticket volume in the week after a previous release with a normal week, and scale by how big this launch is compared with that one.

Should I pause other support projects during a launch?

Yes for the first few days. Keep the team's attention on the queue, and return to projects once volume settles.

What if the launch has a serious bug?

Publish a status note, post a saved reply that explains the issue and the workaround, and tag every affected ticket so you can follow up when it is fixed.

Written by Flatdesk, a help desk for small support teams at one flat price per agent. Try it free for 14 days, no card.